24 real estate text templates for showings, offers and follow-up

Every template below is written the way a reusable message should be: fixed structure, blanks for the parts that change. Copy them into whatever you use, or install the whole folder into Fast Reply and it will ask you for the blanks as you send.

Legal and disclosure language varies by state and brokerage. Run anything about price, agency or terms past your broker before you send it forty times.

Showings

Hi [name] — confirming [day] at [time] for [address]. I’ll meet you out front. Parking is [parking note].

[address] is still available. I have [time 1] or [time 2] open tomorrow — which works better?

Running about [minutes] minutes behind on my way to [address] — go ahead and take a look at the exterior, I’ll be right there.

Lockbox code for [address] is [code]. Please text me when you’re done so I can confirm it’s locked up.

Thanks for touring [address] today. Anything you want a second look at before you decide?

Answering the first question

Great question — [address] is listed at [price]. Taxes are about [taxes] a year and the HOA is [hoa] a month. Want the full sheet?

Sending the disclosure packet for [address] now. Take your time with it and flag anything you want me to chase down.

Yes, [address] allows pets, with [pet terms]. Happy to get that in writing before you commit.

The seller is asking for [timeline] to close. If that’s tight for you, tell me now and I’ll see what’s flexible.

Buyers, after the first tour

Based on what you liked at [address], I’ve got [count] more that fit. Want me to send them, or set up a block on [day]?

Quick check-in — are we still looking in the [area] range, or has the budget shifted?

Heads up: [address] just cut to [price]. Worth a second look?

[address] is going to multiple offers with a deadline of [deadline]. Tell me tonight if you want in and I’ll get the paperwork moving.

Sellers

Week [number] on [address]: [showings] showings, [feedback count] pieces of feedback. Summary below — call you [day]?

We have an offer on [address]. Headline terms: [price], [contingencies], closing [date]. Free to talk in the next hour?

Feedback from today’s showing at [address]: [feedback]. Nothing to act on yet, but if we see it twice more we should talk about [adjustment].

Photos for [address] are back and the listing goes live [day]. Anything you want changed before it does?

Offers and escrow

Offer submitted on [address] at [price], [terms]. Seller’s agent says we’ll hear back by [time].

We’re in contract on [address]. Next dates: inspection [date], appraisal [date], close [date]. I’ll chase all three.

Inspection is booked for [address] on [day] at [time] with [inspector]. Plan on [duration] and come with questions.

Appraisal came in at [amount]. Here’s what that means for you: [plain explanation]. Call when you can.

Follow-up that isn’t nagging

It’s been [interval] since we talked about [area]. Market’s moved — want an updated picture, or should I check back in [next interval]?

Congratulations on [milestone] at [address]. If you ever need a [referral type], I keep a short list of people I trust.

Happy anniversary in [address] — [years] years. Curious what it’s worth now? Happy to run the numbers, no strings.

Making them fast to send

The templates are the easy half. The part that saves real time is not having to find them:

1. Put them in a keyboard, so they’re one tap away inside Messages, Mail, WhatsApp or your CRM — not in a Note you have to go dig up.
2. Keep the blanks as blanks. Fast Reply asks what goes in each one on the way out, so a message can never go out with [address] still in it.
3. File them by stage — Showings, Offers, Follow-up — in folders that nest, because a real library outgrows one list fast.
4. If more than one agent answers, share the library. Up to five people, same approved wording, one person keeping it current.